Job Title: Administrative Assistant
Compensation: $45,000/yr + Benefits
Brittany Xavier Media believes in the power of F.A.I.T.H.
F – Fierce Innovation: Daringly drive the future, turning groundbreaking ideas into reality
A – Accountability: Own every action, ensuring transparency and responsibility in all we do
I – Integrity: Uphold the highest standards of honesty, building trust with every step
T – Train Daily: Commit to lifelong learning, cultivating growth and expertise each day, both mentally and physically
H – Heartfelt Impact: Passionately dedicated to uplifting and bettering the individual lives of those we connect with.
Established in 2013 in Pasadena, CA, we embarked on this journey not just as a business venture but as a way to reclaim our time, prioritize family, and craft a lifestyle that resonated with our deepest values. Today, Brittany Xavier Media stands as a testament to that vision, flourishing as a powerhouse in the realm of digital content creation with an audience of over 8 million across Instagram, TikTok, and YouTube. Our collaborations span from luxury fashion houses like Dior and Chanel to dynamic year long ambassadorships with H&M and Amazon. Yet, at the core, our mission remains unwavering: driven by F.A.I.T.H. We fiercely innovate for tomorrow, act with unwavering integrity, and commit to daily growth—all with the aim of leaving a heartfelt, transformative impact on our community and beyond.
Administrative Assistant will be a pivotal role, providing multifaceted support to the Director of Operations and Brittany Xavier. This role melds personal assistance with administrative responsibilities, requiring a blend of efficiency, discretion, and proactive management of various tasks and activities. This position requires physical presence in our Old Town Pasadena office five days a week.
- Email: Manage and prioritize email correspondence, ensuring timely responses and appropriate delegation.
- Scheduling: Manage professional calendars, ensuring that all appointments, meetings, and events are accurately scheduled and attended.
- Documents: Create, update, and organize necessary documents, reports, and presentations.
- Office Management: Ensure efficient and organized operation of the office environment, including supply stock and inventory.
- Errands: Conduct business and personal errands as needed including but not limited to retrieving and logging incoming packages.
- Meals: Oversee all aspects related to meals, including order, delivery, and coordination of luncheons.
- Appointment & Travel: Schedule, manage, and coordinate personal appointments and travel itineraries.
- Additional tasks assist to ensure smooth day-to-day operations for the team.
Skills and Qualifications
- Organizational: Exceptional organizational and multitasking abilities with an emphasis on time management.
- Communication: Strong communication skills, both written and verbal.
- Technology: Proficiency with Google Workspace (Gmail, Google Calendar, Docs and Sheets)
- Adaptability: Ability to learn quickly and adapt to changing schedules, priorities, and tasks.
- Proactiveness: Anticipate challenges and be ready to jump in when needed.
- Efficiency: Utilize project management software tools, adapting to evolving technology needs and ensuring seamless coordination and tracking of tasks and projects.
- Health Insurance
- 6 weeks paid vacation
- 5 paid sick days
- 3 Paid days for nonprofit volunteering of your preference.
How to Apply
Please send your resume, a cover letter detailing your experience, 2 references and interest in the role to [email protected] by October 30th, 2023.
Brittany Xavier Media is an equal opportunity employer and values diversity. We are committed to creating an inclusive environment for all team members.